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Board Minutes - 9/12

Minutes of the Meeting of September 5, 2012

The meeting was called to order by President Donna Jones at Sandi Cates’ club house at 1 p.m.

Minutes of the meeting of August 1 were read and approved.

The board meeting for October 3 will be held at the home of Nalini Amin.

Since Nancy was unable to attend the meeting, Donna reported on the luncheons. The contract with The Players Club has been re-negotiated. The dinner will now be plated rather than buffet, using the same menu. The hors d’oeuvres will be chef’s choice. The room will seat 70 comfortably, possibly 80. We have guaranteed 50. Donna will check to see what arrangements can be made if we have more than 80. Alyce suggested that we give members first preference before we accept guests.

It was suggested that we have a free community program at either our March or April meeting. The only problem is that they provide items for sale after the program. Karen will check to see if it can be done without the advertising, but by just giving us an e-mail address where we can find out more or purchase the items.

The Singing Sisters will present a Thanksgiving/Folk Festival at the Valencia Country Club in November. More information will follow. Karen Fine will talk to Patty Finley regarding the entertainment for the December luncheon.

Irene reported that we now have 160 members. She will e-mail information about new members to board members requesting same. Alyce recommended that we publish an addendum of members added since the directory was published. It will be sent via e-mail by Shirley. It is already in the mailed newsletters.

The Treasurer reported the balance in the treasury. Trish asked that bills be turned in within 30 days of the expense.

Mikki reported that everyone has been meeting the deadline for the newsletter. Go Daddy will usually have everything ready to go within 7-10 days. They have actually been doing 4-5 days. The past month took 11 days because Go Daddy sent it back because of quality control.

Vagabonds trip to the Queen Mary is full, and they have 4 on the waiting list. The information for the San Diego outing is online. Reservations are needed ASAP. The cost for two full days of activities, transportation, food and lodging is $299. The company wants full payment 60 days prior to the trip.

Gwen reported that the coffee information appeared six times in The Signal. She is still trying to get Newcomers into the “Connect” section.

Sandi reported that there are still 38 newsletters being mailed out.
We can use her clubhouse anytime for meetings during the day. It was suggested that we invite the person in charge to a luncheon if we use the clubhouse a lot.

Barri requested copies of any pictures from the Queen Mary trip.

Millie met with the committee regarding by-laws. They cleared up some of the language. Mikki read the changes to each article. The board voted to accept the changes and to present them to the general membership for approval. It will be brought up for vote to the members at the luncheon in September.

Job descriptions need to be updated and turned in ASAP. They will become effective at the beginning of the new club year with some being effective as early as January 2013.

The audit will be conducted in November.

The meeting was adjourned at 2:34.

Respectfully submitted,

Margaret Gilmer, Secretary

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