Installation Traditions

These suggestions are meant as guidelines based on the traditions and customs of the first 31 years. 

v      Installation Committee should be formed by early March and have first meeting after election at General meeting. Usually Chaired/co-chaired by President or Executive Vice-President or other designee and consisting of 5-7 members. The Decorations Chairperson should always be on this committee. This Luncheon would best be held at a location with privacy, ample space and use of microphone with a nicer menu as befitting this special event.

 

v      There is a budget for Installation which should include cost for gifts, any program cost and decorations. The Decorations person usually provides table decorations/centerpieces, incoming Board gifts and favors.

 

v      The theme/motto/events are kept secret from the president-elect to surprise her and Club at Luncheon. Any special “wants” she has could be incorporated into the celebration. She should be given program outline with just her parts to do in it. We encourage the Committee to create a fun and entertaining event while also showing appreciation for all the volunteers that help run the Club. The program in past years has included skits, songs, poems and/or dancing. Frivolity and hilarity for all are the goals!

 

v      A questionnaire/profile of favorites should be asked of President-elect. This can then be used to create the theme of her installation. A short biography should also be asked for posting on our website in June.

 

v      Her motto is chosen by the Committee, is secret from her and includes “friendship”. The motto and her favorites like colors and flowers have traditionally been used as the general theme of the Club throughout the year. A logo is also created. The logo and motto are used on the Website, the board position folders and the Membership Directory cover theme/artwork. The decorations, centerpieces and favors for this Luncheon should follow the overall theme for the President. Members are invited to wear her colors to the Luncheon.

 

v      There are two parts to the Installation:

  • First part is ‘old business’, held before Lunch is served. Current President conducts this part of meeting.  We show appreciation of her and the outgoing Board Members for their year of service with recognition and thanks. The President usually gives the outgoing Board members recognition and a thank you gift. The Executive Vice-President presents the President with the Club’s gift(s) of appreciation and thanks her for her service.

 

  • Second part is ‘new business’, held after Lunch. Current President introduces the President–elect and swears her in with Oath of Office. The outgoing President presents her with the Club’s ‘gavel and block’, symbolically handing her the reigns of the Club. Then the program introducing and celebrating her begins. The President-elect announces her new Board Members, swears them in with the Oath and presents them with their Position folders and   usually a token gift. This gift is generally provided by Decorations person and honors the President using her favorites/theme. The new President gives any welcoming remarks she wishes, then conducts the Opportunity Drawing and closes the meeting.

 

v      The President’s Oath of Office:  Do you promise to promote friendship and goodwill throughout the community and to faithfully carry out your duties? Outgoing President says “If so, signify by saying yes (pause for response). It is our privilege and pleasure to install you as our duly elected President for the    20__ to 20__ year.” 

 

v      The Board Members Oath of Office:   Do you promise to faithfully carry out the duties of your position for the enhancement of Newcomers & Friends of Santa Clarita for the 20__ to 20__ year. New President says “If so, please signify by saying ‘yes’ (pause for response). We hereby pronounce you duly appointed members of the Board.” 

 

v      The outgoing President is responsible for putting the position folders together for the incoming Board Members with the help of the Installation Committee. The folders should include position description, Club Guidelines, budget, WebNews guidelines. The cover art should have the logo and colors of the incoming President. Other items could include the Club By-Laws, list of Board Members.

Gifts to President’s and Board Members have traditionally been given as follows:  (These are always optional based upon budget approved by the Board each year and these can be ‘token’ style gifts.)

  • Thank you gift(s) to outgoing President from Club usually includes Bouquet of flowers or plant
  • Thank you gift to outgoing board members from President
  • Thank you gift to incoming board members are chosen/created by Decorations Chairperson in honor of the incoming President and reflects her favorites
  • Thank you gifts for incoming President from Club include her favorite flower or plant. Other token gifts should be fun, whimsical, inexpensive items that represent her favorites
  • Outgoing board members have the option to donate money ($2-5) to give gift to outgoing President as thank you for service.  Usually collected, procured and presented by Executive Vice-President.

This is one of the major events of our Club and should be a special celebration for all!

(January 2017, Jeannine/Barri Boren)

 

 

 

 

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